Access and Update a Time Card
Each week that a user works, he or shemust access the Time Card page to enter his or her hours worked. A user mustenter his or her hours worked in the correct week. If a user submits theincorrect hours worked, hours under the wrong job requisition number orweek-ending date, the manger must reject the time that the user submitted. The usermust re-submit his or her time card with the correct information to receive compensation.
<![if !supportLists]>1. <![endif]>Do one of the following:
| If | Then |
| You are a consultant | From the left menu, click the Time Cards link to display one of the following depending when you access the system. • If you log into the system Sunday, Monday, or Tuesday then the time card for the previous week-ending date displays. • If you log into the system Wednesday, Thursday, Friday, or Saturday then the time card for the current weekending date displays. Use the search field to display a time card for another week-ending date. |
If a consultant works more than onerequisition, multiple time cards display. The consultant must enter his or herhours worked for the correct job requisition to get paid.
2. In the time card, verify the correctjob requisition number and worksite location display. You must submit the hoursworked for the correct requisition. If you submit the hours worked for thewrong requisition, the manager will reject the time card.
Consultants Not Working In
1. In the Week Ending Date field,verify that you accessed the appropriate time card page. If necessary, updatethe Week Ending Date field with the appropriate date to display the time cardyou need.
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Time Cards page
2. In the Date field, select thedate for the hours worked. The date displays.
3. In the Earnings Code field,select the appropriate earnings code for the hours worked.
For example, RegularPay.
4. In the Hours field, type thenumber of hours worked for the day you selected.
5. In the Minutes field, type theminutes worked for the day you selected.
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6. If editable User-Defined Fields display,update the fields as necessary to display the appropriate information for thehours worked. Some User-Defined Fields may display as read-only. You cannotupdate these fields.
7. Once you enter your hours worked forthe day you specified, click the Add This Entry button to add theinformation to your time card.
8. If you need to update, copy, or removethe information that displays on the time card, click the appropriate button. (See below)
You cannot update time card information ifyou submitted the time card approval. Refer to Submit Time Cards forfurther details.
| Option | Description |
| Change | To update the information for the date you selected. The time card information displays in the editable section of the time card. Repeat steps 2-8 to update the time as necessary. |
| Copy | To copy the information that you entered for a date on the time card and insert the copy of the information for a different date on the time card. The time card information displays in the editable section of the time card. Repeat steps 2-8 to update the time as necessary. |
| Remove | To remove the information from the time card. If necessary, repeat steps 2-8 to update the time card appropriately. |
9. Repeat steps 2-8 for each day worked.
10. Verify that the Totals sectiondisplays the total number of hours and minutes worked at the appropriateearnings codes.
11. Click the Save button to savethe time card. You can save the hours worked without submitting theinformation. When you re-access the Time Card page the saved informationdisplays.
12. If you need to submit the time cardfor approval, click the Submit for Approval button. When you click thisbutton, the time card saves automatically. Refer to Submit Time Cards forfurther details.
13. Refer to Perform Additional TimeCard Functions in this document to perform additional functions for thetime card.
Hours Calculator
Choose the Calculator image to determine the amount of hours worked. The visibility of the Calculator image is determined by your Operating Company.
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2. Enter the Start Time (example 08 16 AM).
3. Enter the End Time (example 03 47 PM). Please note, AM and PM must be indicated in order to calculate the correct amount of hours.
4. Enter the amount of time for the duration of your meal break, if applicable (example 00 30 for a 30 minute lunch break).
5. Click the Calculate button to view the results of the calculation. The calculator will automatically remove your meal break duration, if applicable.
6. Click the Reset button to clear the information.
Consultants Working In California
<![if !supportLists]>1. <![endif]>In the Week Ending Date field,verify that you accessed the appropriate time card page. If necessary, updatethe Week Ending Date field with the appropriate date to display the time cardyou need.
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Time Cards page
2. Beginningentering time on the day/date hours were worked.
3. Inthe Earnings Type field, select the appropriate earnings code for the hours worked for example, Regular Pay.
4. Inthe Start Time field, type the time when you started to work. You must enter timeas HH:MM (two digits for the hour andtwo digits for the minutes) and include AM or PM. Forexample, 09:30 AM.
5. Inthe End Time field, type the time when you stopped working. You must enter time as HH:MM (two digits for the hour and two digits for the minutes) andinclude AM or PM. For example,01:00 PM.
6. When entering meal breaks the following rules apply:
<![if !supportLists]>-<![endif]>Greater than 6 hours a 30 minute meal break isrequired
<![if !supportLists]>-<![endif]>10 – 12 hours 2nd meal break requiredunless 2nd meal break waiver is signed
<![if !supportLists]>-<![endif]>12-15 hours a 30 minute meal break is required –waiver is not optional.
<![if !supportLists]>-<![endif]>15 + hours 3rd meal break isrequired.
7. Ifeditable User-Defined Fields display, update the fields as necessary todisplay the appropriate information for the hours worked. Repeat this step foreach editable UDF. Some User-Defined Fields may display as read-only.
8. Onceyou enter the hours worked for the day you specified, select the drop downarrow to select the appropriate information for User-Defined Fields.
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Time Cards page
9. Clickthe Remove <![if !vml]>
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10. Clickthe “Add New” button <![if !vml]>
<![endif]>to insert a line item below the day/date hours Repeat steps 2-8 for each day worked.
11. Verify that the Totals sectiondisplays the total number of hours and minutes worked at the appropriateearnings codes.
Option Description
12. Click the Save button to savethe time card. You can save the hours worked without submitting theinformation. When you re-access the Time Card page the saved informationdisplays.
If you do notselect a UDF value in a UDF label field when you try to save or submit yourtime card then a warning displays. You can select the Continue button tocontinue the submittal or the Cancel button to cancel the submittal andupdate your time card appropriately.
<![if !supportLists]>13. <![endif]>Ifyou do not have a 2nd meal break and you have worked more than 10hours or less than or equal to 12 hours you will be prompted to complete a 2ndmeal break waiver. The waiver is applicable if you and your manager agree towaive the 2nd meal break. Youwill see a message “Have you and your manager agreed to waive the 2ndmeal break”
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<![if !supportLists]>14. <![endif]>Ifyou choose yes, the California 2nd meal break waiver form willpresent for electronic acknowledgement. You will select the day(s) that youwould like to waive and click the waive button to acknowledge.
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<![if !supportLists]>15. <![endif]>Ifyou choose No, or do not select to waive the California 2nd mealbreak waiver, Time & Expense will not allow you to submit your timecardunless a 2nd meal break is entered. <![if !vml]>
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<![if !supportLists]>16. <![endif]>If you need to submit the time card forapproval, click the Submit For Approval button.When you click this button, the time card saves automatically. Refer to SubmitTime Cards for further details.
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<![if !supportLists]>17. <![endif]>Refer to Perform Additional Time CardFunctions in this document to perform additional functions for the timecard.
